Rescreening Employees: Guide For Employers

Rescreening employees is a crucial way for companies to maintain a safe and secure workplace, ensuring compliance with regulations and ensuring that employees continue to meet the standards required for their roles. Rescreening involves periodic reviews of an employee’s criminal history, credentials, and other relevant factors that have changed, in contrast to the initial background checks conducted when someone is hired. Taking a preventive approach helps businesses lower their risks, stay up-to-date with industry standards, and create a safer workplace. The guide helps managers understand why rescreening is important, when to conduct it, and the best practices for the process to run smoothly and effectively.

What Is Employee Rescreening?

Employee rescreening is the process of conducting regular background checks on current employees to ensure they continue to adhere to business rules, industry standards, and applicable laws. The purpose of rescreening is to determine if there have been any changes to an employee’s criminal history, professional credentials, or other significant factors that may make them less suitable for their job. Companies lower risks, keep the workplace safe, and maintain clients’ and stakeholders’ trust by regularly checking employee backgrounds.

What Is The Importance Of Employee Rescreening?

The importance of employee rescreening lies in its capacity to help employers maintain workplace safety, regulatory compliance, and overall business integrity by identifying any potential risks that have emerged since an employee was first hired. Employers conduct rescreening to identify criminal records, falsified credentials, or policy violations that render an employee unfit for their job. The process is particularly important in fields that require a high level of protection, trust, or public safety, such as healthcare, finance, and education.

How Does Rescreening Of Employees Work?

Rescreening of employees is effective by periodically reviewing an employee’s background, credentials, and adherence to business policies to ensure they are still a good fit for the job. The process involves conducting background checks, searching for criminal records, administering drug tests, and reviewing financial histories in accordance with company policies and regulations. Employers set up rescreening to occur at set intervals or when a job changes, a law requires it, or a specific event occurs.

What Is The Role Of Background Checking In Rescreening Employees?

The role of background checking in rescreening employees is to ensure ongoing compliance, security, and reliability within an organization by verifying that employees continue to meet business standards and regulatory requirements. The process involves reviewing criminal records, job history, financial situation, and other relevant factors to identify any new risks that have emerged since the initial hiring. Background checking roles help reduce potential threats, safeguard company assets, and ensure a safe and compliant workplace, particularly in high-security fields like finance, healthcare, and education.

Which Industries Usually Conduct Employee Rescreening?

Industries that typically conduct employee rescreening include healthcare, finance, education, transportation, government, and security-sensitive sectors, where trust, compliance, and safety are of paramount importance. Healthcare organizations rescreen employees to ensure they meet regulatory standards and maintain patient safety. Financial institutions ensure that employees act honestly and legally to prevent scams. Regular checks are conducted at schools and daycares to ensure the safety of the children who attend, and transportation companies verify the records of drivers for public safety.

How To Conduct Rescreening?

To conduct rescreening, follow the steps below.

1. Establish Rescreening Policies. Set the goals, scope, and frequency of rescreening based on the company’s needs and industry norms.
2. Notify Employees. It is essential to be clear and comply with the law when informing workers about the rescreening process.
3. Obtain Employee Consent. Ensure you have written permission from workers before conducting background checks or screenings.
4. Conduct the Required Checks. Perform a criminal background check, drug tests, work verification, and any other screenings that are needed for the job.
5. Review and Analyze Results. Review the results to identify any risks or compliance issues that may impact the job situation.

What Are The Best Tips For Rescreening Employees?

The best tips for rescreening employees are listed below.

• Set Clear Policies: Establish clear rules about when and why rescreening is required.
• Stay Legally Compliant: Ensure compliance with all applicable federal, state, and industry regulations to avoid potential legal issues.
• Use a Reliable Screening Provider: Partner with a background check service that is reliable to get correct and up-to-date information.
• Communicate with Employees: Inform workers about the rescreening process to maintain trust and openness.
• Focus on Job-Relevant Checks: Ensure that the checks are directly related to the applicant’s job duties and roles.

When To Conduct Rescreening?

Conduct rescreening when workers transition into different roles, when regulations change, or after a specified period, such as annually or every two years. Industries with strict compliance standards, such as finance and healthcare, often require rescreening individuals to ensure they remain safe and comply with the law. Employers must initiate rescreening when there are problems at work, security breaches, or concerns about performance that raise red flags.

Is It Legal To Rescreen Employees?

Yes, it is legal to rescreen employees as long as it complies with any agreements made with them, employment laws, and company policies. Many companies conduct background checks on a regular basis, particularly in fields such as healthcare, banking, and transportation, which require security clearances, financial responsibility, or ongoing trust. Employers must comply with laws governing employee background checks, such as the Fair Credit Reporting Act (FCRA), if using third-party services and still obtain employee consent.

What Are The Benefits Of Rescreening Employees?

The benefits of rescreening employees are listed below.

• Enhances Workplace Safety: Identifies potential risks that affect a safe work environment.
• Ensures Compliance: It keeps the business in line with applicable laws and industry regulations.
• Protects Company Reputation: Protects the company’s reputation by mitigating the risks of court problems or employee misconduct.
• Maintains Workforce Integrity: Ensures that employees are reliable over time.
• Reduces Liability Risks: It helps mitigate potential legal or financial issues that may arise from unresolved problems.

What Are The Differences Between Rescreening And Continuous Monitoring?

The differences between rescreening and continuous monitoring lie in the frequency of their occurrence, the method of their conduct, and the purpose for which they are used. Rescreening is a background check conducted on an employee on a regular basis, such as once a year or when they change roles, to reassess their work history. It needs to be approved again and follows a set plan. Continuous monitoring is an ongoing, automated process that alerts employers to potential risks as they occur, providing them with real-time updates on their workers’ legal, financial, or professional situations. The use of Rescreening vs, Continuous Monitoring depends on the purpose and goals of the company and using both effectively improves the company’s efficiency and success.

Why Choose Shield Screening For Rescreening Employees?

Choose Shield Screening for rescreening employees because it offers a thorough, compliant, and efficient process that is tailored to the business’s specific needs. Shield Screening provides thorough background checks to ensure that employee records are always up to date, helping businesses reduce risks and maintain a safe workplace.